You can do this manually by using the "Site Content and Structure" page in the site settings.
When copying and pasting large amounts of data between lists or between folders in a list, it is useful to create custom data sheet views in the source and destination lists that display only the columns. that you must copy. These columns are all editable – that is, not generated by the system / read-only. You must also make sure that the order of the columns in both views matches. If your list of destinations is the same as your source, all you need is the single view of the custom data sheet. Using this technique, you can copy and paste all data rows in the view at the same time.
To find out if a column is read-only, select a cell in the normal datasheet view. If read-only, a read-only status appears in the lower right corner of the datasheet view.
To copy the data into your scenario, you must:
- Create a view containing all the columns you want to copy, ensuring that none is read-only.
- Open two browser windows, one showing the source folder and the other, the destination folder.
- View both folders in the newly created custom data sheet view
- Select all items from the source folder and click copy
- Select the first cell of the first available row in the destination folder and click Paste.
- All your articles must be copied successfully. Once you have verified that the data has been successfully copied to the destination folder, you can then delete the rows from the source folder.
It works fine as long as you do not need to copy the content generated by the system. If you need to keep the data in the Created By field, for example, the solution would be more complex and could be as simple as creating a Custom Author field to paste the Created By data and using the List Views / Data Display Web Part. to view the content. content, or could involve code writing.
Start only your copy list item workflow
Whenever an article is changed.
Write the first condition as:
If the status is "approved"
So, whenever your item is approved, the workflow for items in the copy list begins and your items are moved.
For reference SharePoint 2007 and SharePoint 2010.
In case, these actions / workflow conditions do not work (Bcoz of a version will not work).
Use these conditions:
Sample workflow and custom activity wsp. Rename the attached .wsp.txt file to .wsp and deploy it.
Deployment steps -
- Install WSP
- Enable WebApplication Feature for Deployment of Activities
- In SPD, the custom action will be visible during the deployment.
- Add a custom action "Copy an item from the list between folders"
- Set the item to "Current item"
- In Folder To, type the name of the folder in which the document is to be copied.